Privacy Policy
Unity5 Group Limited – Privacy Policy
Last updated: 21/01/2026
Introduction
Unity5 Group Limited and its subsidiaries (collectively “Unity5”, “we”, “us” or “our”) respect your privacy and are committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard personal information in the course of our business-to-business interactions and through other processing activities, including job applicant / recruitment data.
This policy applies to all Unity5 entities, including but not limited to Unity Five Limited, Chipside Limited, Ecom6 Limited and any parent, subsidiary or affiliate companies worldwide.
You should also review any additional privacy notices or fair processing notices we provide for specific services, events, or recruitment activity.
1. Controller and Contact Details
Data Controller:
Unity5 Group Limited and its relevant subsidiary entity for your relationship.
Data Protection Officer (DPO):
Email: privacy.officer@unity5.com
Postal address: Unity Five Limited, Clyst House, Winslade Park, Manor Drive, Clyst St Mary, Exeter, EX5 1GB
You have the right to contact the UK Information Commissioner’s Office (ICO) if you believe your data protection rights have been breached.
- Information We Collect
We collect and process personal data about individuals in different contexts, including:
a. Business Contacts (B2B)
- Contact Data (name, work email, phone, job title, company information)
- Identity Data
- Contract and transactional details
- Technical and usage data when interacting with our systems
b. Job Applicants & Recruitment
We collect personal information from individuals who apply to work with Unity5 (“applicants”), whether directly, through recruitment platforms, or third-party recruiters. The types of personal data processed may include:
- Identity and contact information (name, email, phone, address)
- CVs, cover letters, qualifications, employment history
- Interview notes, assessments, references
- Right-to-work documentation and background checks where permitted by law
- Any additional information you provide in connection with your application
This data is collected and processed to manage the recruitment process in a fair and transparent manner.
We will not collect more information than is necessary for recruitment purposes and will avoid irrelevant details such as bank account information at application unless required after offer.
- How We Use Your Personal Data
We process personal data for the following purposes and lawful bases:
a. Providing Products & Services
- To fulfil our B2B contractual obligations
- To communicate and maintain business relationships
Lawful basis: Performance of contract and legitimate interests
b. Marketing & Communications
- To send newsletters, updates, and service information where consent has been given
Lawful basis: Consent or legitimate interests where permitted
c. Job Applicants & Recruitment
We process applicant data to:
- Manage your application and assess suitability
- Communicate with you about recruitment steps
- Conduct background checks, where legally permitted
- Comply with legal obligations (e.g. right to work checks)
Lawful bases: - Necessary for recruitment prior to contract
- Legal obligations
- Legitimate interests in managing talent acquisition fairly and efficiently
We will only retain applicant data for as long as necessary to fulfil these purposes (typically no longer than 6–12 months after the recruitment process), unless further retention is justified by legal requirements or with your consent.
- Sharing and Disclosure
We may share personal data with:
- Service providers and subprocessors who help deliver our services
- Legal and regulatory authorities where required
- Third parties in the context of corporate transactions (e.g. mergers)
Applicant data may be shared internally with hiring managers and HR staff involved in the recruitment process.
We require all third parties to safeguard personal data and act only on our instructions.
- International Transfers
Where personal data is transferred outside the UK or European Economic Area (EEA), we ensure a similar degree of protection by using appropriate safeguards such as standard contractual clauses or other lawful transfer mechanisms.
- Security and Data Retention
We implement appropriate technical and organisational measures to protect personal data against loss, unlawful use, or unauthorised access.
We retain personal data only for as long as necessary for the purposes defined above or as required by law.
- Your Rights
Under UK GDPR and the Data Protection Act 2018, you have rights including:
- Access to your personal data
- Correction of inaccuracies
- Deletion or restriction of processing
- Objection to processing
- Data portability
- Withdraw consent where the basis of processing is consent
To exercise these rights, contact privacy.officer@unity5.com.
- Recruitment Privacy Information Summary
Why we process your data: to manage the application process, evaluate suitability, and comply with legal obligations.
Lawful bases: recruitment management prior to contract, legal obligation, legitimate interests.
Retention: generally no longer than 6–12 months after the process unless relevant for future opportunities or legal reasons.
Your rights: as above; you may request access, correction, or deletion of your applicant data.
- Changes to This Policy
We may update this policy to reflect changes in our data practices. We will notify you of significant changes.
- Definitions & Legal Bases
See glossary on the ICO website or contact the DPO for any clarification on terms such as “processing”, “legitimate interests”, or “consent”.
